Digging Your Way Out of The Paper Pile-Up

God created the world in six days – but then He didn’t have any paperwork, right? With computers now as common as feedback from your microphone on Sunday morning, the paper pile up is higher than ever. The question is : Are you at the bottom of the pile trying to dig out, or are you on top and in charge? Or, have you been out of control so long that you’ve developed the “throw it all away every three months” strategy? Why even bother? Can organization really improve your ministry effectiveness? Here are three important reasons to unpile the pile:

1. To Sharpen Your Focus. Our minds are consumed by what our eyes can see. When faced with a pile, part of your brain can’t stop feeling overwhelmed.

2. To Use Time More Wisely – One of the top time bandits is clutter, because you waste time searching for everything you need.

3. To Increase Creativity – Besides narrowing your focus, organizing the paper pile will give you time to be more creative.

Six Tips On How To Unpile The Pile.

1. Get Rid Of the Clutter – Get rid of the junk today. If your personality requires clutter for peace of mind, then clutter a shelf or two on your bookcase or credenza.

2. Use A Simple System – One big time-waster is handling a piece of paper multiple times. Have you ever done this with a letter? You open it and read it. Then you set it aside for a while. Then you have to read it again later before responding! To avoid this, you need a system designed to do something with each item, therefore handling it only once. I like this “4-D” system.

It's Your Time!

The Bible itself begins with a reference of time, “In the beginning”. Time has always been important to God. A reading of the early chapters of Genesis shows God creating the world as a sequential event. Christ Himself did not come to this world until His time was fulfilled and when it was time, he returned to glory. Time is important to God, and it should be important to His ministers........

15 Principles for Organizing Your Life

1. Get Rid of Stuff - Paper, publications and possessions require maintenance; maintenance costs time, energy, space and money. Dispose of seldom or never-used items. Ask yourself, “What will happen if I let this go?” If the answer is “nothing,” get rid of it.
2. Limit Your Reading Material – Realize that you can’t read, know, or retain all the information you receive. Set up a reading folder for holding unread information. Pitch the oldest material (read or not) when that space is full.
3. Touch it Once – Be decisive: Handle mail only once and move on. Don’t shuffle papers with the vague “I don’t know what to do with this so I’ll put it here for now” Syndrome. Use a simple DRAFT technique – Delegate, Read, Act, File or Toss – the first time you touch it.
4. Think Before Acquiring More – Evaluate before accepting new items. Get off mailing/routing lists that serve no purpose. Ask yourself if you really NEED this item.
5. Organize Before Increasing Space – The more space you have, the more inclined you are to be a saver. Keep things as simple as possible by retaining as few items as you absolutely need.
6. Don’t Leave Things Out As Reminders – Leaving items out is a common mistake.
7. Keep Frequently Used Items Handy – Keep within easy reach your current working papers and items you’ll need when you answer the phone.
8. Don’t Crowd – Individual file folders over ¾ of an inch thick need to be first purged, then divided if necessary.....

Are You Trained To Fail?

“Have you been trained to fail?”  You have been trained in ministry to fail if you have been taught to do the ministry rather than to train others for ministry.  I am grateful to the teachers who taught me to perform the functions of ministry:  visiting, counseling, marrying, burying, teaching, witnessing, and a host of other duties.  All are needed.  By themselves, however, they help us only to maintain, not to maximize ministry.  We can never be effective ministers until we learn what it means to be a leader and how to function as a leader.  

The following are five common ingredients in growing churches:

1. The pastor and the congregation understand their God-given gifts and use them in ministry.
2. The pastor’s hands-on ministry decreases and the congregation’s increases.
3. Both the quality and the quantity of ministry increase.
4. The pastor’s ministry influence increases as he shares ministry responsibilities with the congregation.
5. A biblical philosophy of ministry is established.  That is, leadership plus lay ministry equals growth.

How can you build a leadership team and maximize ministry in your church?  The following six steps are proven and effective:

1. Identify the leaders in the church.  Who are the influencers?  These persons may hold formal or informal positions of leadership.  They are the ones to whom others look for decisions.  Write down their names and rank them on a scale of 1 to 10 as to their leadership and influence within the church.
2. Intentionally take time to build relationships with your current and future leaders.  Do not ignore or exclude the others, but focus on developing leaders.

A Few Good Things To Know About People

1. Showing your compassionate and caring nature will aid you in forging successful relationships.
2. When you extinguish hope, you create desperation.
3. Remember that your followers generally want to believe that what they do is their own idea and, more importantly, that it genuinely makes a difference.
4. If you practice dictatorial leadership, you prepare yourself to be dictated to.
5. Delegate responsibility and authority by empowering people to act on their own.
6. When you make it to the top, turn and reach down for the person behind you.
7. You must be consistently fair and decent in both the business and personal side of life.
8. Never add the weight of your character to a charge against a person without knowing it to be true.
9. Never crush a man out, thereby making him and his friends permanent enemies of your organization...

25 Questions To Ask Before Making Major Decisions

Not every question in this list will help you in every situation. This is simply a check list to help you keep from overlooking important considerations before confirming and carrying out major decisions.

1. At it's essence - in one sentence - what is the decision I'm really facing? What is the bottom, bottom line?
2. Am I dealing with a cause or a symptom? A means or an end?
3. Am I thinking about this situation with a clear head or am I fatigued to the point that I shouldn't be making any major decisions.
4. What would the ideal solution be in this situation?
5. Should I seek outside counsel in making this decision?
6. What are the hidden agendas that are pushing for a decision in this situation? Why do we or they want a change? What is the source of the emotional fuel that is driving this decision?
   
7. If I had to decide in the next two minutes - what decision would I make and why?
8. What decision would I expect each of my three most respected advisors to favor in this situation?

Learning To Delegate

One of the keys to Effective Church Leadership is delegating work to others - no one can do everything for themselves. Learn to delegate aspects of your ministry properly, and you will have time to complete the most important needs of the church successfully.

The process of delegation consists of the decision to delegate, the briefing, and the followup. At each of these points, anticipate the potential problems.....

Car Washes and Leadership

I recently attending a church goal setting and calendar planning session. I marveled as I observed each presentation. The goals were impressive, and every presenter received accolades at the conclusion of each delivery. It was expected that I would be impressed. When everyone was finished the pastor asked me if I had any questions for the various department leaders now that the presentations were finished. I did have a few.

“How many people on your team or in each department have any clue as to what you just presented? As the department leader did any of you create these presentations on your own and without the input of your team? Were any of these presentations simply modifications to last years? Did anyone achieve what was proposed to do last year? How do you hold yourselves accountable to attaining these goals? Do you or they know how you are going to accomplish these goals? How do your goals support the goals of the other departments? Are the goals of every department mutually supporting one common church vision? Are the goals of any one department pulling in a separate direction and counteracting the goals of another? Did the church develop its vision first and then have every department develop goals that are essential in order to reach the vision? Are your goals self-serving or do they benefit everyone else? Are any departments competing for people, calendar time, resources or talents in order to achieve your goals? How do you intend to measure these goals in order to track them? What data did you use in order to set your goals? Does anybody know exactly where this church is heading and what its vision is?”

These were just a few of the questions I asked. Surprisingly nobody had answers for any of these questions....

Why Some Churches Grow And Others Decline

In a recent study of church growth, the following factors and strategies were noticed as being utilized in growing churches while churches that were declining were not using these principles.

1. Reach out to Newcomers. Focusing on the needs and concerns of newcomers, making inquiry convenient and non-threatening, and allowing people to move at their own pace, characterized the growing churches.

2. Build Member Commitment. While reaching newcomers is most important, the growing churches expected much of members, and active involvement of everyone was sought.

3. Train and Involve Laity. There was always a bold, compelling vision for the congregation’s future as well as ways of equipping and deploying laity drawn to the vision for ministry.

4. Make Bold Plans. Churches with goals and dreams far beyond current ministries and resources were more likely to grow than other churches, all other things being equal.