How To Delegate Ministries In The Church?

Have you ever preached a message, then walked away from the pulpit feeling like the message was more for you than anyone in the congregation?

I preached one of those last night. The title of it was Being Fruitful. In John chapter 15, Jesus lets us know that if we are going to be a part of the vine, that we are going to have to be fruitful. I'm not sure we totally understand what that means. Often times we allow ourselves to be overwhelmingly busy with situations that will never be fruitful. So much of a ministers time is spent on things that if we were to take the time to think about it, could be delegated. People will let you do all the work if you let them. They will smile at you, thank you and tell you that you are the greatest thing that ever happened to their church. But ultimately you have to ask yourself, what am I really accomplishing that is relative to my calling.

The scripture tells us to make our calling and election sure. Of course it is calling us here to settle in our minds what is our calling. However, it is saying more than that to us. It is telling us also to know our job description. I have learned by Pastoring, that people will let the Pastor mop the floors, shovel the sidewalks, cut the grass, and nearly every other menial task of the church if he lets them. There is a certain source of self gratification that comes with having done some manual labor. It is even good exercise. However, we truly have to ask ourselves, is this my calling. Did God call me to this city to mop the kitchen floor and to cut the grass? Did he call me here to teach every single Bible Study? If you answered yes to those questions, then keep at it. However, you are about to find that the human body is only capable of so much. As well, your mind can only take in so much information.

If however, you were called to that city to Preach the Gospel and Pastor a church, you may need to learn the art of delegation. Finding someone to accomplish a simple task is not as hard as we make it. It might be as easy as making a list of areas you need help with and putting it on the bulletin board of the church. Let people sign up to help you. God brought those people to your church for more reasons than paying a tithe and showing up on time. He brought them into your local assembly to help you raise up a church for the name of Jesus.

Reaching the lost is not just the Pastor's job. In fact, your soul winning efforts would be better served by teaching and training others to be soul winners. Now we all know that you may be better at it than they are, but training and delegating others may serve to bring more results. The scripture tells us that we are chosen and anointed to bear much fruit. I'm not sure I fully understand this idea of much fruit. I'm only capable of so much. However, by using the many talents and abilities of those placed in my care, much fruit can be harvested.

Are You In Way Over Your Head?

I don't want to be so presumptuous as to speak for everyone in ministry, so allow me to speak from my experience;

I often feel overwhelmed and under qualified at that task that God has set before me. I sometimes wonder if I will be able to communicate what I feel so strongly about in a fashion that would cause those who hear me to feel the same passion I feel. I wonder if I can motivate the Church to move in the direction I believe God wants it to move. I feel especially burdened with these thoughts when I am ministering in an outreach setting where the people have not yet heard the Apostolic Message. (with this group, I may have only one chance) No doubt you have felt the same way.

Early in my ministry, I figured this feeling would dissipate over time as my experience grew. But it hasn't. I still feel overwhelmed and under qualified, even more so than before. Yet, now, I have come to understand this is how God wants me to feel. When I lose this feeling, I am on my way down.

What I am describing is not so much a lack of confidence in one's self. I am not describing someone who is fearful or timid of people and pulpit ministry, but rather someone who is humble. God requires humility in every leader. Without humility you will never reach your people. The moment you feel like you have everything in control is the moment you lose control. The message that you just know is going to fill the altars is going to flop. Pride has no place in ministry. Pride will backfire every time. Yet, when you feel like you are in way over your head or when you feel like you don't have the words to say, God will always make up the difference.

Lead More Manage Less

Causing growth in a church and leading God’s people is a challenge.  Looking through the scripture one quickly notices that no leader of God’s people found his role easy.

It often seems that our job as ministers is more reactive than proactive.  It’s important to understand that while there will always be a needed degree of reactive management, there also needs to be a healthy measure of proactive leadership. 

One doesn’t need to pastor long before he/she finds themselves becoming bogged down with the daily routine of managing a congregation.  Your own list of duties preformed regularly would be very comparable to many other Pastors and church leaders.   As I communicate more and more with church leaders around the globe, I am surprised to find that even though regions and languages may differ, there are often, very similar “People Problems” that Pastors have to deal with.

Managers organize. They report on what is. Their role is to assign and control people.  Leaders on the other hand cast vision.  They offer what could be.  Their role is to align and motivate people.  Notice the difference between these two leadership styles.  One is managing what already exists and the other is moving the church forward into new growth and greater increase.

Nearly all pastors and church leaders perform both management and leadership roles.  An imbalanced church is often one whose Pastor and leadership team has succumbed to one role or the other.  It is the Pastor who has lost his zeal for growth so he simply manages what is already happening.  Or it is the Pastor who constantly promotes growth and new programs, but does not provide constant management for the growth that happens.

Have I lost you?  Are you already saying, “Now wait a minute.  I can’t do it all!”  You are right.  You can’t.  As much as you are talented, gifted, anointed and blessed, you are not Solomon.  Moses couldn’t do it all and neither can you.  In fact, the church leader that attempts to do all the management themselves will be overridden with the load of caring for God’s people. 

This is why our Lord brings us other people into the church.  Many Pastors overlook the people resources in their congregation.  Since they lack the ability to trust others to a task, many Pastors fail to allow the talents of their congregation to become invested. 

Moses had his captains of fifties and thousands.  You too have been given certain individuals who can come beside your ministry to assist you in maintaining the growth from the vision you cast. 

Do you find yourself routinely doing the job of the church janitor?  Did you fix or repair something around the church lately?  Are you the office manager?  Are you the one who adds ink to the printer?  Are you the only one visiting and praying for the sick?  Who does the computing and tallying of numbers to record progress?

A Word To The Next Generation Of Leaders

"Being a young, next-gen leader is a difficult calling."

You think differently than your more conventional colleagues. YOU CHALLENGE, REINVENT, AND MIX IT UP. You buck traditional models of leadership and you're constantly on the hunt for new ones. Many of your peers and elders in the ministry may not understand your calling.

Keep in mind a few things...

• It's important to see where other men have been. It is easy to stand on the sidelines and critique other people’s ministries. Keep in mind, you have not walked in their shoes or been where they have been.
  
  The mistake that too many young ministers makes is to assume to have superior knowledge over an elder in the ministry who has struggled to make something happen. If you honor those men and women who have tilled the ground before you, God will give you the fruit of their labors.
  
  
• Your greatest asset as a leader will be your mentors. Every Man or Woman of God is a product of the ministers who have invested themselves into their ministries. There is nothing new under the sun and you are not unique from those who have mentored your life. For good or bad, the Pastors and Mentors of your life have touched your ministry. You have been affected by each of them. You have learned things to do and things not to do in your ministry by observing them. Your love and honor to them will determine the level of respect and honor that will be given to your own ministry.

• Stay close to someone more experienced. We learn from those who are able to teach us. If you surround your ministry with people who are less experienced or knowledgeable than yourself, you will become “dumbed-down”. Find some ministers who are heavily involved in the areas of ministry that you feel called to work and begin to glean from them. These men and women are usually very open to teaching a younger minister the ropes.
  
  

The Value Of A Good Instrument

The carpenter relies upon his tools to be correct for whatever job is being done and, also, that his saw is sharp and the proper cutting type. No real builder of various items would even think about doing quality work without the best of tools to aid his efforts. Consider what type of music would come to the ear, if the wrong instruments were played for certain parts, or worse; the instruments were out of tune or broken down - guitars missing strings, a drum with a hole in the skin, violins with loose strings, a trumpet clogged, and so on. Without the instrument being correct and in good shape, the person working or playing could not be able to perform at peak. Now, consider the same truth with regard to God and His saved vessels.

We are the instruments that God plays upon, works through and, if we are in terrible condition, or out of tune with His purposes, what can we ever accomplish for Him?

It's Not a People Problem - It's a Situation Problem

Often times in ministry we feel that the problems we face in the church are usually people problems. After all we are in the business of ministering to people. So when a problem arises it must be a people problem - right? Not always.

Too often, but thankfully, a problem is not as it seems. It's not ALWAYS a people problem. Let's face it. People problems are a hassle. Dealing with personalities and character flaws is exhausting. Sadly, many Pastors and Ministers simply stop trying to improve the ministry capacity of their congregation simply because they have grown tired of trying to change the behaviors of people to create positive change.

Do you feel that people are most often the problem in your ministry? If so, you are among the majority of pastors and ministers. Would you be interested to find that not all problems are people problems? In fact, many of the situations that we believe are people problems are simply situation problems.

Here's an example of a situation problem: The person who is the lead minister over your churches Greeters ministry is growing frustrated. Too often, the people they employ to greet guests are calling at the last minute to say they cannot be a "greeter" that Sunday morning. This is very frustrating for the lead minister as they thought they had everything under control. Their work was done...everyone was in place. But now at the last minute, there is confusion and worse yet, disappointment in people.

This all creates another host of problems, as now the faithful few who the lead minister is about to call upon to "fill in" for the absentee are about to become burdened with the constant chore of being a greeter. These gracious people have limited patients too. If constantly obliged upon, they are going to begin to experience resentment at those who are "calling off" all the time. Worse yet, they are going to begin to feel frustration at their fearless leader who is once again asking them to fill in for someone else.

Confused About Your Calling?

Probably the worst thing that can happen to a God-called minister of the Gospel is that they would be confused about their calling.  Confusion in the ministry thwarts the positive impact of the church.  No congregation or ministry can move forward when the leadership of that organization is confused about their calling. 

Whether we are talking about an individual’s or an organization's calling, confusion can kill their potential.  Some men/women spend their entire lives confused about their calling.  Hearing a call from God, but listening for direction from other people. 

It’s important to understand that every Calling is not a call to preach.  Some would argue this.  Countless young men and women have felt a call on their life, but got their direction from good-meaning people who put Preaching on them.  “You’re going to be a great preacher.”  “I feel you are called to preach!”  Prophecies are spoken over these people by many misguided folks who believe or  have been taught that only a preacher can have an effect on the work of God.  Some would have every worker in the harvest to be Great Preachers.

Stop!  The world does not just need more preachers.   It needs more people who are concerned about souls.  It needs compassionate people who care enough about their fellow man to pray for them and invite them to church.  It needs not preachers, but teachers.  Teachers who will take Bible in hand and sit in someone’s home and teach them a Bible study.  Truth is hard to come by, yet it is right at our fingertips.  Our generation is lost for a lack of understanding of the Bible.

What is the calling you are called to?   Share truth with someone who does not know the truth.  Jesus said, “I share with you a truth”.  Long before Peter was preaching on the day of Pentecost, Jesus (our example,” was teaching in the synagogue.

What is it about our human nature that desires to be “The one up front.”  The one doing the talking.  What is it about our human nature that desires not a teacher, but a preacher.  Midweek Bible studies have only a slice of the attendance that Sunday preaching services have.  Why is that?  We are still coming together to worship and share the Word.  Yet on Sunday there is preaching and on the midweek service there is teaching.  And the church would rather hear a preacher than a teacher. 

It’s in our nature.  We want an icon.  We want someone to idealize.  We want a spokesman for our church.  We want preachers.  So every person who feels a call on their life gets “pushed’ into the preacher mold.

Ministering Amid Pandemonium

As technological progress continues, it axiomatically leads to increasing rates of stress, overload, complexity, and change, speed, debt, and meaninglessness. Yet how can we protect ourselves, or families and our churches from the exhaustion and burnout of our age? The following suggestions may provide some relief, both for you and for those you minister to.

• Put more control in your life.
• Learn to laugh.
• Generate good will. The greatest thing we can do to buffer ourselves against the ravages of stress is to continually spread good will to those around us.
• Limit negatives. Stop negative self- criticism. Limit your time with negative people.
• Stop digging. If you're in a hole, the first rule is to quit digging. If you're overloaded, start saying "NO!"
• Accept your limitations. God is the author of limitations, and He gave them to us for our protection. We violate them at our peril.
• Defend your boundaries. Establish appropriate boundaries and defend them against the onslaught of an extraordinarily demanding world.
• Prune the activity branches. Like new branches on a fruit tree, additional activities and commitments add themselves to our lives every year, often without our permission.
• Value simplicity. No one ever lived a simpler, more unencumbered than Jesus.
• De-accumulate. Everything we own also owns us. Each possession must be cared for, maintained and paid for.
• Control the "paper tumor." Every year the amount of paper and information it contains seems to metastasize without pity. When at all possible, use the "OHIO" rule - "Only Handle It Once."
• Restrain technology. Maintain a healthy skepticism of any new technology and don't buy it unless you can control it.
• Value traditions. Identify the traditions in your personal, family and church life that have special significance and protect them vigorously.
• Establish stability zones. People generally benefit from having certain areas in their lives where change is kept to a minimum, and stability and reliability are assured.
• Move less often. Church leaders are often called on to relocate frequently. But at a time when the rest of the world continues to change so wildly, leaders who have a choice may want to consider the benefits of greater longevity in one position.

Don’ts For Preachers

1. Don’t live beyond your income.

2. Don’t be a stingy person.

3. Don’t preach your doubts.

4. Don’t preach so much against things but preach principles.

5. Don’t be tempted on any occasion not to preach your best.

6. Don’t be looking for a larger field or another call.

7. Don’t be a pessimist.

8. Don’t deal in off-color stories.

9. Don’t lose your temper in public.

10. Don’t overlook the Bible when looking for preaching texts.